The UIS
Collection Section
Administrative Unit
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Our
Presentation
It is in charge of supporting the UAA in the control of the accounts receivable generated in the provision by sale of goods and / or services to third parties, the management before the Government of Santander for the payment to the University of the proceeds of ProUIS Stamp, and the reception and verification of the socioeconomic information of the students and the generation of the corresponding settlement.
LIQUIDATIONS
Information
Responsible for the reception and verification of the socioeconomic information of the students and the generation of the corresponding registration settlement.
To be entitled to the discount for paying (Law 403 of 1997, Art. 2 numeral 5), the student must present in the Section of Collections-Liquidations, on the scheduled dates the following documents:
- Original of the electoral certificate.
- Photocopy of the electoral certificate (write name and code to the backup).
- Original of the Citizenship Card.
The discount will be valid until the next election day is carried out, as provided for in article 1 of Law 815 of 2003.
In which cases can I request a reliquidation of registration?
The Student may request reliquidation of registration when (Consult Resolution No. 606 of 2005):
- There is a decrease in the income of the UEF (Family Economic Unit).
There are changes in the stratum of the UEF. - The institution in which he studied the eleventh grade of the baccalaureate granted him a scholarship for the study of it.
- The Student declares himself financially independent.
- Formation of a new UEF.
Which is the body in charge of studying the cases of application for reliquidation of registration?
The body in charge of analyzing, documenting, resolving and responding to requests for resettlement of undergraduate students is the Enrollment Committee.
What is the procedure to request a reliquidation of registration?
The interested party must enter the website of the University and fill out in the Students module, the “Single Form for Reliquidation of Registrations”, in the case of scholarships additionally must fill out the “Single Scholarship Registration Form”. These forms must be delivered duly signed, within the dates scheduled by the University, in the Liquidation Office along with the supporting documents required according to the case, for their filing.
Outside the established dates, only requests for resettlement that are considered typified as force majeure are accepted, which must be endorsed according to the concept of the Legal Advisor of the University.
What responsibility does the student assume when submitting the application?
When submitting the request, the petitioner will expressly record declared under oath gravity, that the information he receives is complete and truthful and that, if inaccuracy is verified by any means, he will assume the disciplinary consequences of the very serious offenses provided for in the university regulations and in the law.
How are the decisions made by the Enrolment Committee communicated?
The decisions taken by the Committee will be communicated through the University’s website, in the Students module. By this means the student will be able to monitor the state in which his request for reliquidation is and the definitive answer to it.
What is the validity of the resettlement?
The resettlements may be temporary or definitive as determined by the Enrollment Committee in accordance with the regulations governing the University. When the situation that mediates for the request for resettlement is the decrease in income, the resettlement will be valid for up to two semesters; after that time, the student must update the income information of the UEF, if not the settlement will be done considering the initial parameters.
Can the student appeal the decision of the Enrollment Committee?
The petitioner may file an appeal against the decision of the Registration Committee, which must be submitted in writing to the Liquidation Office within the period set by the University; otherwise, the decision is deemed to have been notified for all purposes. (Art. 12, Resolution 606 of 2005).
What is the homologation of the registration payment?
It consists of applying the payment of a tuition settlement for a semester in which the student has not made academic enrollment to another subsequent semester in which he wishes to enroll.
¡Remember!
The request for homologation of the tuition payment must be made on the dates scheduled by the University, which will be communicated by the Collections Section.
In what cases can I request homologation of the registration fee?
When the student does not make academic enrollment.
In special cases, with prior approval of the Academic Council, when the student cancels the semester after having made academic enrollment.
What are the requirements for the application for approval?
To process the application for homologation, the student must present the following documents:
Duly completed homologation application form, the information contained therein will be verified in the Financial Information System and Academic System.
In case the student has made an academic registration, it is consulted in the Minutes issued by the Academic Council where the homologation application was approved.
PROUIS Stamp
Information
La Estampilla Pro-UIS, es un programa institucional gestado por la Universidad Industrial de Santander cuyo objetivo es la consecución de recursos destinados a la inversión, de tal forma que le permita un mayor fortalecimiento en su infraestructura física, tecnológica e investigativa, así como la renovación bibliográfica, con lo cual contribuye al cumplimiento de los fines misionales.
Según el Artículo 2° de la Ley 1790 de julio 7 de 2016: “La emisión de la estampilla Pro-Universidad Industrial de Santander, cuya renovación y vigencia se autoriza y se extiende de acuerdo con el Artículo anterior, será hasta por la suma adicional de SEISCIENTOS MIL MILLONES DE PESOS M.L. ($600.000.000.000). El monto total recaudado se establece a precios constantes al momento de la aprobación de la presente ley.”
Orden Nacional
- Ley 85 de noviembre 16 de 1993, por la cual se crea la emisión de la Estampilla ProUIS.
- Ley 1216 de julio 16 de 2008, por la cual se modifica parcialmente la Ley 85 de 1993.
- Ley 1790 de julio 7 de 2016, por medio de la cual se renueva la emisión de la Estampilla Pro-UIS.
Orden Departamental
- Ordenanza 022 de agosto 30 de 2016, por medio de la cual se ordena la emisión de la Estampilla Pro-Universidad Industrial de Santander creada mediante Ley 85 de 1993, y se dictan otras disposiciones.
Según el Artículo 1º. de la Ley 1790 de julio 7 de 2016 y el parágrafo del Artículo 1º. de la Ordenanza 022 de agosto 31 de 2016: “el producido por concepto de recaudo de la Estampilla Pro-Universidad, será distribuido entre las instituciones de educación superior y en los porcentajes aquí señalados:
- El setenta y cinco por ciento (75%) será para la Universidad Industrial de Santander.
- El diez por ciento (10%) para el Instituto Universitario de la Paz en Barrancabermeja.
- El quince por ciento (15%) restante será para las Unidades Tecnológicas de Santander.”
En la UIS, según el Artículo 7° de la Ley 1790 del 7 de julio de 2016, la distribución de dineros será de la siguiente manera:
35% | Se destinará a construcción, ampliación, adecuación, mantenimiento, adquisición o dotación de infraestructura física, tecnológica, informática o de telecomunicaciones. |
20% | Para actividades misionales de pregrado o posgrado que han de desarrollarse en la Sede UIS Guatiguará, Piedecuesta. |
25% | Para financiar actividades misionales de pregrado o posgrado en las sedes regionales de la Universidad Industrial de Santander. |
10% | Para la adquisición de textos o publicaciones periódicas, en formato digital o en papel. |
10% | Para financiar programas o proyectos de investigación, dentro de los cuales deberán ser incluidos proyectos de impacto regional. |
WALLET
Information
What aspects should the UAA take into account when issuing a sales invoice?
The person responsible for the completion of the invoice in the respective UAA must take into account the following:
- Invoices should be drawn up only when a service has been provided.
- Consult the client the deadline for receiving invoices in their respective company.
- Verify that the customer’s data, the concept of the service and the value to be paid are correct before proceeding to record the invoice in the SIF.
- Verify that the invoice payment due date has been included.
- Verify that the invoices that are issued are signed by the head or director of the UAA and by the client.
- All invoices in original duly signed must be sent to the Financial Division – Portfolio for accounting.
- Invoices must not be made after the date of the payment of the service.
- Invoices due on the date of payment should not be cancelled.
What aspects should the UAA emphasize to the Client?
- The invoice must be cancelled before the due date.
- For the respective payment, the customer must present to the financial institution the sales invoice or the general collection format.
- Verify that the invoices issued are signed by the UAA Director and the client. If it is not possible for the client to sign the invoice, it can be replaced by a letter accepting the obligation contracted with the University, indicating the value and form of payment.
Can the UAA request the cancellation of an invoice when the date of payment of the same is placed after the deadline for receipt of invoices in the company that receives the good or service?
“It is not fiscally acceptable that as a result of the payment of the acquirer, invoices are canceled and others are issued with a later date … Once the invoice has been issued in respect of a transaction carried out, with the full legal requirements, it can be affirmed that the seller or service provider complied with its obligation.
After such a fact and only for the purposes of receiving payment, you will not be able to issue a new invoice that corresponds to the operation already carried out and already invoiced because it would imply that you are doubly invoicing the same operation, conduct that constitutes an infringement of tax regulations. Therefore, the new invoice would not be complying with the requirement of either the consecutive number or the date as long as the operation was carried out prior to its issuance and the number would not correspond to the completion of the operation.”
The above ratifies the importance of consulting the client the deadline for receipt of invoices in their respective company and taking it into account to define the due date of the payment of the same, since the University should not proceed to cancel invoices for this reason.
For exceptional cases, in which it is required to request the cancellation of a sales invoice for other concepts, the UAA must prepare a memorandum clearly supporting the reason for the cancellation and send it to the Treasury Section together with the original and the two copies of the sales invoice.
The memorandum must be signed by the Head of the UAA.
Remember!
To avoid inconvenience, it is important that you verify the information on the sales invoice before proceeding to record it and order its printing.
How should the UAA control accounts receivable?
To carry out the control of accounts receivable, the UAA must:
- Enter the SIF module, to “Income”, “Consultations”, “Billing of services”, “Report”. This option allows you to view accounts receivable.
- Carry out the persuasive collection of those invoices that are in arrears, through written communication and other means that it deems pertinent, in such a way that the collection is recorded.
- Send for legal collection, the corresponding sales invoices.
When does the legal collection begin?
Legal collection must be initiated no later than 180 days due. To start this process, the UAA must send the originals of the corresponding sales invoices along with the collection management carried out, to the Collections – Portfolio Section.
Do you want more information?
Contact Us
Collection Section
Phone: +57 (607) 6344000
Extension secretariat: 2127 – 2037 – 2174
Chief Extension: 2575
Mail:
doyola@uis.edu.co
pdiazv@uis.edu.co
UIS Main Campus
Bucaramanga, Santander
Address
Cra 27 calle 9 Ciudad Universitaria
Universidad Industrial de Santander.
Office hours:
Monday to Friday
7:00 a.m. – 12:00 m.
2:00 p.m. – 5:00 p.m.
Do yo want more information?
Contact Us
Collection Section
Phone: +57 (607) 6344000
Extension secretariat: 2127 – 2037 – 2174
Chief Extension: 2575
Mail:
doyola@uis.edu.co
pdiazv@uis.edu.co
UIS Main Campus
Bucaramanga, Santander
Address
Cra 27 calle 9 Ciudad Universitaria
Universidad Industrial de Santander.
Office hours:
Monday to Friday
7:00 a.m. – 12:00 m.
2:00 p.m. – 5:00 p.m.
Do yo want more information?
Contact Us
Collection Section
Phone: +57 (607) 6344000
Extension secretariat: 2127 – 2037 – 2174
Chief Extension: 2575
Mail:
doyola@uis.edu.co
pdiazv@uis.edu.co
UIS Main Campus
Bucaramanga, Santander
Address
Cra 27 calle 9 Ciudad Universitaria
Universidad Industrial de Santander.
Office hours:
Monday to Friday
7:00 a.m. – 12:00 m.
2:00 p.m. – 5:00 p.m.